Rediscovering the Antonine Wall
Walk the Wall Film: Stills Photography and Drone Footage
1 Introduction
West Dunbartonshire Council, on behalf of the Antonine Wall Management Plan Partners (and as part of a wider National Lottery Heritage Fund project) wish to appoint experienced photographers / film-makers to capture images and footage of the Rediscovering the Antonine Wall project and of the Antonine Wall sites and to work with community groups along the Wall to re-create a modern version of a 1960’s film. This is covered in two separate tenders. This tender is for stills photography and drone footage. A separate tender covers five short films of the Antonine Wall and a community film.
2 Client
West Dunbartonshire Council on behalf of the Antonine Wall World Heritage Site Management Partners: West Dunbartonshire Council, Glasgow City Council, East Dunbartonshire Council, North Lanarkshire Council, Falkirk Council and Historic Environment Scotland.
3 Background to project
The Antonine Wall became part of the Frontiers of the Roman Empire World Heritage Site (alongside Hadrian’s Wall and the German Limes) in 2008. It runs through five local authority areas in central Scotland (West Dunbartonshire, East Dunbartonshire, Glasgow, North Lanarkshire and Falkirk) with both urban and rural sections. Further information on the site and its history can be found on the website: www.antoninewall.org
These five local authorities and HES together form a partnership group which, in 2016, applied to the National Lottery Heritage Fund to consider a three year project to raise awareness and develop understanding of the Antonine Wall WHS and associated heritage. In 2017, partners received a Stage 1 National Lottery Heritage Fund grant to prepare a full Stage 2 Project proposal. In September 2018 they received notification that the full funding bid had been approved.
The project has a series of capital and revenue projects including five Roman themed playparks, five replica distance stones and 25 community projects across the five local authority areas. In addition, there is a volunteering programme, the 21st Century Legion, the reconstruction of a 1950s film about the Wall and an education programme which incorporates work with schools and a touring museum exhibition.
The overall aim of the project is to raise awareness of the Antonine Wall amongst the local communities living along its length and to promote a better understanding of the area’s Roman heritage. The individual projects were designed in collaboration with representatives of these communities in order to ensure the best chance of delivering the project aim. In addition, the project has remained responsive to change and flexible throughout, building on emerging opportunities to engage further with harder to reach groups.
TENDER REQUIREMENTS
3 Scope of works
The works required fall into two parts. Please note that a separate tender has been issued for a further two elements of the Walk the Wall film project. Tenders are welcome from suitably qualified contractors for both briefs, however they will be treated as separate tenders. Sub-contractors may be used, and the successful contractor is expected to manage any sub-contracting directly within the project outlines and costings provided.
The two parts required include:
A stills photography of sites and projects along the Antonine Wall;
B drone footage of sites and projects along the Wall;
Part A – July – October 2021
Still images as per the table in Appendix A that we can use in both the community film recreation (covered in a separate tender) and for wider promotional purposes along the Antonine Wall.
We would like material captured at different times of day and in different lights for sites, to give us a range of options and to best reflect the changing nature of the Wall
The photographer will be credited for all images but copyright should pass to West Dunbartonshire Council for at least a 20 year period if perpetuity is non-negotiable.
We may subsequently licence content to others for use in promotional work for the Antonine Wall – such as our local authority partners, Historic Environment Scotland, design agencies or publishers for use in film, publications, social media, on TV, in exhibitions etc.
Part B July – October 2021
Drone footage of sites as per the table in Appendix A, that we can use both for the community film recreation (covered in a separate tender) and in for wider promotional purposes along the Antonine Wall
The successful contractor must be CAA qualified and advance flight plans etc. will need to be cleared with site owners and all necessary permissions secured by the contractor.
We would like material captured over different times of day and in different weather conditions, to best reflect the changing nature of the Wall
We will require all raw footage to contribute towards the films that will be created by the film-maker under a separate commission for a community film.
The photographer will be credited for all footage but copyright should pass to West Dunbartonshire Council for at least a 20 year period if perpetuity is non-negotiable
We may subsequently licence content to others for use in promotional work for the Antonine Wall – such as our local authority partners, Historic Environment Scotland, design agencies or publishers for use in film, publications, social media, on TV, in exhibitions etc.
4 Budget
The total budget available for this commission is £20,000 excluding VAT to include expenses. This is broken down to cover the two parts as below. An invoicing schedule will be agreed on appointment of the successful contractor(s), but it is suggested for all parts that there are two staged payments, with 50% at the half way point subject to satisfactory evidence of progress and the final 50% on completion and delivery of the requested outputs.
Part A – £10K
Part B – £10K
5 Timescales
The timescales for this project are as follows:
Advertisement of tender opportunity 5 July 2021
Deadline for submissions: 12 noon 20 July 2021
Appointment of contractor(s) by 26 July 2021
Part A July – October 2021
Part B July – October 2021
Regular progress meetings will take place with the team, either face to face or via Microsoft Teams, depending on ongoing restrictions.
6 Commission Project Management
The main contact for this commission within the Rediscovering the Antonine Wall project will be Emma McMullen, Antonine Wall Project Manager, based at West Dunbartonshire Council, the host organisation for the project. The successful contractor(s) will also be required to liaise with other project staff, the Antonine Wall Co-ordinator, and members of community organisations involved in the project, our project volunteers and members of the public from communities along the Wall.
Contact details for all staff, stakeholders, community groups and volunteers will be provided to the successful contractor in line with GDPR requirements.
7 Submission Requirements
Responses to this brief should be submitted to Emma McMullen, Antonine Wall Project Manager, by email: emma.mcmullen@west-dunbarton.gov.uk by 12 noon on Tuesday 20th July 2021. Submissions should include the following:
- Experience of similar photography / drone commissions and 3 examples of similar work;
- Timetable of key milestones for the work;
- Evidence of professional qualifications / licences as required;
- A cost breakdown by work stage to include all expenses, outlining the number of days and day rate for each member of the team, including any sub-contractors that may be required.
Submissions will be assessed on a quality/price framework as follows:
Quality:
- Methodology and approach to commission 40%
- Experience 30%
- Timetable 10%
- Proposed personnel 10%
Price:
- Price submission 10%.
Full brief and appendix: FINAL Film brief_stills and drone